KCF Meeting on Wednesday, 22 November 2008 at Coco's
website is: www.kcfkampot.org.com.
Present: Hans (chairs), Sim, Mairead, Chenda, Charlene (minutes), Kimhong, Sandy
Agenda:
1.Who is making the minutes
2. Reading the minutes
3. Annual Report of Sandy, controlling the Executive Committee--postponed until later
4. Fast track recommendation
5. Fast track questionnaires
6. Post card and stamped envelope
7. Credit card donation
8. Report of activities
9. Executive Board
| Items | Points raised | Action points |
| 1.reading minutes | The minutes are read individually and commented on. | |
| 2. Who takes the minutes | Charlene will take the minutes | |
| 3. leaflet in Khmer | We now have the leaflet in Khmer and so we can give it to schools and organizations that have closer contact with poor children. | Kim Hong will send it to Hans via email and he will make copies for us to use. |
| 4. appointment of new officers | Chenda will do the finances (taking over from Sim) and Charlene will do the secretary job (taking over from Kim Hong) | The new people will meet with the outgoing people to make a smooth transition. Hans will resign as president in December. We need to look for someone else to do this job. We will go to dinner to thank Sim and Kim Hong for their work. |
| 5. read the annual report | Sandy read the annual report. Things are well in order, both financially and organizationally (correspondence). 27 kids were helped so far |
Sandy will fix some details and post it on the web and give it to Charlene to file Thanks to Sandy!!!! |
| 6. Recommendations of children to be supported by the fund. | Sandy has a few children to recommend and he will do this at the next meeting. | |
| 7. Newly translated questionnaire | Hans hands out the questionnaire in Khmer. We have copies at the office in the folder. We need more copies in English. | Thanks to Sim!!! |
| 8. New Display | Hans has the new postcard displays. Mairead and Charlene take 4 each and Chenda already took 6. | We will go to the places that have the postcards and give them the displays and make sure they have enough cards. |
| 9. New photos needed for postcards | Hans said that it might be good to have another picture for the postcards. Charlene says that Chris would be interested in taking a photo. | Charlene will ask Chris if he wants to take some more photos for new postcards. |
| 10. Charter Changes | We have voted to change the charter in the following ways:
7. Recommendations of a child must be made at a chaired meeting of the members of the KCF or written to one of the three members of the Executive Board, who will then discuss it with the other Executive Board members. 12. When the recommendation is accepted by the meeting or by the Executive Board, a member of the Executive Board or another member appointed by the members in the meeting or by the Executive Board must go visit that child at home or at school to find substantiating evidence for support within at least two months of the recommendation. 13. Such substantiating evidence must be put to the Executive Board or to the next meeting of the KCF and then put to a majority vote. Decisions made by the Executive Board need to be discussed and approved in the next meeting of the KCF. |
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| 11. Money in fund | We have $5,876.29 in the fund. Money from Holland was deposited. | |
| 11. Next meeting | -Next KCF meeting is Thursday, December 4th at 5:30 at Coco's. |