Notes from KCF Meeting – Sunday 22nd April 2007

Meeting held at VSO Offices

 

Present: Hans (Kampot VSO), Sandy (Chumkriel Language School), Norm (Little Garden Bar), Kate (Kampot VSO), Carolina (Kampot VSO), Jo (Peace Corps), Sim (Kampot VSO).

 

Apologies: Thy, Kim Hong etc

 

Agenda:

  1. Who is making the minutes
  2. Reading of the minutes of 15-03-2007
  3. How to make a recommendation of a child
  4. Allocate special tasks and responsibilities to member
  5. Report of activities until now
  6. Discuss ideas of further action and how the KCF could linking with other local initiatives

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda Item

Discussion / Points Raised

Action Required / Result

1.

Hans opened the meeting and everyone makes brief introductions.

 

Sandy agreed to take the minutes of this meeting. In future minutes to be taken by Kim Hong with assistance from an English speaker in attendance. It was agreed to make the minutes shorter.

 

 

 

 

 

 

 

2.

 

Reading of the minutes of 15-03-2007 - The minutes from the previous meeting were read by Jo and action points reviewed.

 

Postcard distribution – Epic Arts had requested another 30. Norm agreed to visit locations to establish who has received cards, and who needed more.

 

Angela's bowls

 

 

PTC Handicrafts – Sandy had visited PTC and established that they have relevant products that could be resold. Kate advised that PTC stall had been closed so they would likely be interested in other outlets for their produce. Believe that Epic Arts also resells PTC produce.

 

Ox Cart – no one has seen the Ox Cart man

 

 

Children's painting and street art - Norm explained that the children's attendance was. It may be appropriate to seek out another venue and employ a Khmer speaker to supervise. Neil's shop or Norm's shop front may be an appropriate venue. To proceed would need some seed funding

 

 

 

 

Norm

 

 

 

 

Hans to ask Angela

 

 

 

 

 

 

 

 

All to keep a lookout

 

Norm/Sandy to come up with a proposal

 

 

Kampot Interact – Sandy reported that the shop was ready to go but needed a street side sign and some local promotion. The intention is to offer email service and low speed internet for the standard rate but also to canvas for a donation.

 

Website for KCF – Sandy reported that reserving a name is approx $10 per year and hosting a web site approx $50 per year. Hans suggested that any decision on this should be proposed by the executive committee. All agreed that this was expensive relative to the potential benefit. Kate suggested that a web site could be made as a sub-site of an existing site. Norm said he could link to it from LGB site. Sandy proposed setting up a prototype site under kampotinteract.org for review.

 

Boat Race – once it was established who Steve is it was reported that the Boat Race is to go ahead on Sunday 15th May and that KCF should be represented. Sandy and Norm will attend. Steve will allocate some of the funds raised to KCF.

 

School Open Days – It was established that it was too late for this action as the Open Days are finished.

 

 

 

 

 

 

Sandy to set up a prototype site for review.

 

 

 

 

 

 

 

 

Kim Hong to supply KCF leaflets to Sandy who will distribute at the race.

3.

 

How to make a recommendation of a child – Hans circulated a draft in English of a text that could be translated to Khmer and distributed. Kim Hong will translate. Suggested alterations to the text:

 

Paragraph 1, “Do you know a child....” to be supplemented with “...and is not being supported by another organization”

 

Paragraph 2. “It is enough to sketch” to be replaced with “It is enough to give a brief outline of”

 

Final paragraph  to include location of VSO Office “next to Vietnam Friendship monument”

 

Kate indicated concern about targeting the leaflet as it might overwhelm the fund with requests, or raise expectations inappropriately. Norm suggested that Dr Phillip sometimes has knowledge of children’s situations that may benefit from KCF support. Kate and Carolina to take this into account in their proposal.

 

There was discussion on whether vsokampot was now an appropriate email address for KCF, given its independence from VSO. Agreed to set up a gmail account, e.g. Kcfkampot@gmail.com. Carolina and Norm volunteered to check regularly.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Carolina/Kate to make a proposal for targeting.

 

 

 

 

 

Carolina to create gmail account and forward details to Norm.

4.

 

Allocate special tasks and responsibilities to member – agreed that tasks were covered in the earlier discussions.

 

5.

 

Report of activities until now – agreed that activities were covered in earlier discussions

 

6.

 

Discuss ideas of further action and how the KCF could linking with other local initiatives – Jo intimated that he would brief his Peace Corps colleagues on KCF and encourage them to attend this meeting.

 

AOB

Discussion / Points Raised

Action Required / Result

1.

 

Treasurer reported that latest statement of accounts could not be reviewed as they were locked away but anticipated current fund of approx $500. Signatories for the account should be changed to Sim and Rouen

 

 

It was agreed the next meeting scheduled for 4pm Sunday, 27th May 2007 upstairs at Little Garden Bar

Meeting closed.

Next Meeting 4pm, Sunday 27th May at LGB

Notes recorded by Sandy.