Items

Points raised

Action points

1.reading minutes

The minutes are read individually and commented on.

2. Who takes the minutes

Charlene will take the minutes

3. Postcard selling

Hans made a new updated list with the names of who is going to each establishment.

Charlene reported that most places she went to took about 10 cards, with Akashi taking 20..

Mairead said most took 10 and Little Garden took 20.

Chenda said that Kampot Riverview won't take postcards. Chenda Roem will ask the manager. Sai So Bok is gone right now. Utopia will check in the internet and get back to us. Others took the cards.

Hans said that Po Ov  does not want the cards. The rest took them.

We will all go back to the places in a month to check on how the cards are selling and if anyone has any questions or needs more.

4. Fast track recommendations

This discussion follows from last meeting where we said we would further discuss the timing of recommendations of children.

We need to make faster progress in recommending children.

If we change the system of recommendations, we need to change the charter.

Hans made a new questionnaire that is more stream-lined than the last one. We discuss the new questionnaire and eliminate some questions to make it easier to answer for the families.

We will discuss the charter at  next meeting.

Sim will translate the questionnaire into Khmer.

Two ideas were proposed:

1. The executive board decides on the fast track recommendation.

2. People who have attended the last 3 months meetings decide on the fast track recommendation.

These ideas will be further discussed when we discuss changes to the charter.

5. Post card stamped envelope

Hans went to the main post office in Phnom Penh. The envelopes are 2,700 riel to the US and 2,400 riel to Europe. With this small difference, Hans decided to get all envelopes with $0.70 on them to avoid confusion.

Blissful Guesthouse has agreed to carry the envelopes and so we will use that place as a test for selling the stamped envelopes for $0.75.

Hans will check at Blissful to see how the envelopes are selling.

6. Recommendations of children to be supported by the fund.

Charlene recommends 4 children from the same family. One child is in a wheelchair and will be entering 5th grade at Moy Makara school. The other children in the family go to a closer school (Oh Touhe) but it is inaccessible to a wheelchair because it is across rice fields. The children need school uniforms, school supplies, and one child has English lessons.

Mairead and Sim recommend 21 kids to the fund, who live in the same remote village. KCF is being asked to provide 18 bikes so the children can get to school. Other school supplies and uniforms will be provided through private funding raised in Ireland. This partnership allows the children to attend school and to continue to receive support in later years from the private initiative.

Meeting attendees voted to approve the support to all 25 children for a cost of $250 for 4 children (supplies, clothes, English lessons) and $900 for 21 children (18 bikes). The total support comes to $1,000.

7. Post card stand

Hans met someone who can make wooden post card stands for displaying the cards. It will cost $50 to supply the places we have distributed the cards to.

Charlene suggests having 3 or 4 slots so we can add postcards later. If it is made on an angle, more cards can be displayed.

We agree to fund making the stands with the discussed modifications so that we can display the postcards better.

8. Incoming Finances

Hans reported that a carpenter from Holland, who usually helps families fix their houses in Kampot, cannot come to help this year and has donated $350 to the fund.

We have $1,500 in the bank.

After supporting 25 children, we will have approximately $400 in the bank.

9.  Executive board changes

We are sad to see Kimhong (secretary) and Sim (treasurer) leaving.

The charter describes both positions' responsibilities.

We need to replace both the secretary and treasurer positions with new people.

Please ask around to invite people to the meeting and to join the KCF.

10. Report of activities until now

Postcards have been distributed and will be followed up before next meeting.

We recommended and approved 25 children to receive support for next school year.

We have a new questionnaire that is better for interviewing students for support.

11. Next meeting

-Next KCF meeting is Wednesday, September 10 at 7:30 at Coco's.